Jr Mustangs Management Committee
Terms of Reference

 

Type

The Jr Mustangs Management Committee is a sub-committee of each GLHA Association. Bandits and West forming the White Committee along with North and Oakridge forming the Purple Committee.

 

Purpose

The Jr Mustangs Management Committee’s purpose is to manage the day-to-day operations of the Jr Mustangs program. The Committee is also responsible for Head Coach selection, approval of Coaching staff, Police Checks, and ensuring the training requirements are met. The Committee is also responsible for their respective team’s management which would include all team manuals, financial, travel, disciplinary, complaints or maters of concern.

 

Authority

The Jr Mustangs Management Committee has the authority to decide on day-to-day operations. However they would make recommendations to the Presidents of each Association on any long-term decisions and structure.

 

Membership

Equal representation from both Associations; two to three members from each Association. The Presidents of each Association will determine the Chair of the Committee which should be as neutral as possible.  Presidents of each Association will serve on the Committee in an ex officio manner and be present when required. Each Association will have two votes and the chair will only vote in the event of a tie.  Within the Committee there will be the following roles; Chair, Treasurer, Secretary.

 

Conflict of Interest

Members having a conflict of interest in any matter under consideration by the Committee shall declare the conflict of interest at the beginning of the meeting and shall not discuss or vote on the matter.

 

Meeting arrangements

Meeting will be held on a monthly basis, quorum will be 50% of members plus one.  Agenda will be sent out at least two days prior to a meeting and minutes taken by the Secretary.  Agenda and minutes will be distributed via email, and available online (if possible).

 

Reporting

The Jr Mustangs Management Committee reports to the two Association Presidents.

 

Deliverables

The Jr Mustangs Management Committee Chair files a monthly report to the two Associations and to the GLHA Executive Board.  In addition an annual report which shall among other things; a) summarize the activities and achievements of the previous year b) describe ongoing activities and issues and identify new priorities/concerns, and c) outline the Committee's primary projects for the upcoming year, including all anticipated budgetary needs.

 

Amendments & Review

Amendments to the Terms of Reference can only be made by the GLHA Executive Board.  The Terms of Reference will be reviewed on an bi-annual basis.

Rev. 6/2016